[sudo-discuss] [sudo-board] !!!!! Re: URGENT: help finish state taxes

Thu Nov 6 12:35:15 PST 2014

I already caught one* EXTREMELY IMPORTANT MISTAKE *please read this
document in full and provide feedback ASAP.

Seriously. Help.

I removed "city governance candidates meet and greets" from Side 3, Part
II, Question 8.

It's very important that sudo room does not come off as affecting political
campaigns. This is a huge red flag for the IRS!

Note in Section D there is even a question:

"Does the organization support or oppose candidates in political campaigns
in any way?"

To which our answer is an emphatic "No"

Further, sudo room has never (and in my heart of hearts I hope *will never*)
host governance candidates for any intentional purpose other than simply as
community participants like anyone else.

// Matt

On Thu, Nov 6, 2014 at 12:14 PM, Whitney Lawrence <whitneyel3 at gmail.com>
wrote:

> I'll print out the f3500 and have it in hand this afternoon at Sudo.
>
> On Thu, Nov 6, 2014 at 12:07 PM, Matthew Senate <mattsenate at gmail.com>
> wrote:
>
>> in case you can't open those PDFs, here are updated ones that should work
>> (attached)
>>
>> This was my issue, d'oh:
>> https://bugs.debian.org/cgi-bin/bugreport.cgi?bug=703377
>>
>> On Wed, Nov 5, 2014 at 11:57 PM, Matthew Senate <mattsenate at gmail.com>
>> wrote:
>>
>>> Hey all,
>>>
>>> Attached are a draft of the compiled From 3500 Exemption Application as
>>> well as a checklist that was provided in the "Instruction Booklet" I sent
>>> in my original email.
>>>
>>> Please review existing content, check for missing bits, and improve!
>>>
>>> // Matt
>>>
>>> On Wed, Nov 5, 2014 at 4:54 PM, Jenny Ryan <tunabananas at gmail.com>
>>> wrote:
>>>
>>>> Hi,
>>>>
>>>> I won't be available until 4:30 tomorrow, but intend to be at sudo by
>>>> then to finalize the paper trail :)
>>>>
>>>> Thanks Whit for all of your awesomeness!!
>>>>
>>>> Jenny
>>>> http://jennyryan.net
>>>> http://thepyre.org
>>>> http://thevirtualcampfire.org
>>>> http://technomadic.tumblr.com
>>>>
>>>> `~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`
>>>>  "Technology is the campfire around which we tell our stories."
>>>> -Laurie Anderson
>>>>
>>>> "Storytelling reveals meaning without committing the error of defining
>>>> it."
>>>>  -Hannah Arendt
>>>>
>>>> "To define is to kill. To suggest is to create."
>>>> -Stéphane Mallarmé
>>>> ~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`
>>>>
>>>> On Wed, Nov 5, 2014 at 3:52 PM, Whitney Lawrence <whitneyel3 at gmail.com>
>>>> wrote:
>>>>
>>>>> I get off work early tomorrow and can pick up the slack. The package
>>>>> will be mailed on Friday the 7th, unless otherwise instructed. Accordingly,
>>>>> be advised if the role you were assigned is not fulfilled in a timely
>>>>> manner then that section will be blank and will likely result in a
>>>>> rejection of our application- no pressure. Please make every effort to
>>>>> complete  your tasks by tomorrow by 4pm, I will be compiling the document
>>>>> with Vicky and Jenny around that time (I'll get off work around then).
>>>>>
>>>>> As of now this is the status of everything to my knowledge (I welcome
>>>>> corrections):
>>>>>
>>>>> ACTION ITEMS:
>>>>>
>>>>> --Edit Questions 8 -Matt https://pad.riseup.net/p/sudostatetaxes
>>>>> --Review part VI No. 1&3- Matt https://pad.riseup.net/p/sudostatetaxes
>>>>> --Review bylaws and make edits where necessary. Modifications will not
>>>>> be content related. -Whit
>>>>> --Review edited bylaws- Whit will send revised version to Matt and he
>>>>> can upload them to the wiki where everyone can look them over.
>>>>> --Print part IV- Whit (this is address etc. information of the BOD. I
>>>>> will not be uploading this to any wiki/drive/riseup for privacy reasons)
>>>>> --Maintain possession of relevant documents - Vicky
>>>>> -------- Form - 3500 working copy
>>>>> -------- Rental and lease agreement
>>>>> -------- Articles of Inc.
>>>>> -------- Check for $25
>>>>> -------- Bank Statements
>>>>> -------- Bylaws (awaiting action by Whit)
>>>>> -------- Letter from FTB non tax exempt status letter
>>>>> --Compile package - Vicky & Whit
>>>>> --Copy Edit/Review - Jenny (EVERYTHING WE ATTACH MUST INCLUDE ORG
>>>>> NAME AND STATE ID NUMBER C3617428)
>>>>>
>>>>> Known Possible Problems:
>>>>> There was not  consensus as to the existence of SI-100 nor CT-1 forms
>>>>> which we should have filled out and submitted previously. If anyone knows
>>>>> where they might be or can obtain a copy please let me know ASAP. If they
>>>>> don't show up then they wont be in our submission.
>>>>> Copy of receipts and expenses- We are assuming bank statements will
>>>>> suffice, and that might not be appropriate.
>>>>>
>>>>> Please take action and/or email me corrections or otherwise inform me
>>>>> of any mistakes/omissions.
>>>>>
>>>>> You may call me at 510.396.5510
>>>>>
>>>>> -Whit
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> On Wed, Nov 5, 2014 at 2:02 PM, april glaser <april.glaser at riseup.net>
>>>>> wrote:
>>>>>
>>>>>>  HI there,
>>>>>>
>>>>>> I have no time to work on this for the rest of the week. Completely
>>>>>> buried in stuff at work that's on an uncompromising and unpredictable
>>>>>> timeline.
>>>>>>
>>>>>>  Can someone else handle or bottom line formatting the bylaws in a
>>>>>> way that can be sent and working with Vicky and Whitney to insert all the
>>>>>> work we did into the form, checking it 100 times, and shipping it out?
>>>>>>
>>>>>> Thanks,
>>>>>> April
>>>>>>
>>>>>> On 11/2/14 9:56 PM, Julio Rios wrote:
>>>>>>
>>>>>> I probably won't be there Tuesday because Diana is coming back from a
>>>>>> long trip, but let me know if there are outstanding issues I can help with
>>>>>> in the meantime.
>>>>>>
>>>>>> On Sun, Nov 2, 2014 at 9:39 PM, <hol at gaskill.com> wrote:
>>>>>>
>>>>>>>  i'll be there tues to plan for the space hackathon and can drop
>>>>>>> in.  thanks april for leading the charge!
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> On 2014-11-02 19:54, april glaser wrote:
>>>>>>>
>>>>>>> Thanks all! Totally inspiring to see everyone jumping in here.
>>>>>>>
>>>>>>> Good to know I don't have to review the articles of association, and
>>>>>>> in that case, I'm going to start going over and formatting the bylaws and
>>>>>>> articles of incorporation to include in our submission.
>>>>>>>
>>>>>>> It now looks like every little responsibility has been bottom lined.
>>>>>>>
>>>>>>> *I propose that those who can, meet on Tuesday at 7 at Sudoroom to
>>>>>>> collect what we have so far and whip up a near-final draft. Vicky, Whit and
>>>>>>> I can make it. If you can't please send along whatever part you worked on*
>>>>>>> so we can compile things and compliment you behind your back.
>>>>>>>
>>>>>>> a.
>>>>>>>
>>>>>>> On 11/2/14 7:31 PM, Maximilian Klein wrote:
>>>>>>>
>>>>>>>  Whit, sending you my address now privately.
>>>>>>> April et al, this is the filled out financials with bank statements
>>>>>>> attached.
>>>>>>>
>>>>>>>   Make a great day,
>>>>>>> Max Klein ‽ http://notconfusing.com/
>>>>>>>
>>>>>>> On Sun, Nov 2, 2014 at 7:09 PM, Jenny Ryan <tunabananas at gmail.com>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> Whit, do you need help getting all names and addresses of the Board
>>>>>>>> members?
>>>>>>>>
>>>>>>>> Anca M
>>>>>>>> <https://sudoroom.org/mediawiki/index.php?title=User:Anca&action=edit&redlink=1>,
>>>>>>>> Hol G <https://sudoroom.org/wiki/User:Hol>, Jenny R
>>>>>>>> <https://sudoroom.org/wiki/User:Tunabananas>, Julio R, Liberty M, Marc
>>>>>>>> J <https://sudoroom.org/wiki/User:Juul> [treasurer], Marina K
>>>>>>>> <https://sudoroom.org/wiki/User:Mk30>, Matt S
>>>>>>>> <https://sudoroom.org/wiki/User:Matt>, Max K
>>>>>>>> <https://sudoroom.org/wiki/User:Maximilianklein>, Naomi M, Romy I,
>>>>>>>> Troy M, Vicky K <https://sudoroom.org/wiki/User:YkciV>.
>>>>>>>>
>>>>>>>> I know the addresses of 6 outta 13: Jenny, Liberty, Marc, Marina,
>>>>>>>> Matt, and Vicky. Will send to you in a pm.
>>>>>>>>
>>>>>>>>  Jenny
>>>>>>>> http://jennyryan.net
>>>>>>>> http://thepyre.org
>>>>>>>> http://thevirtualcampfire.org
>>>>>>>> http://technomadic.tumblr.com
>>>>>>>>
>>>>>>>> `~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`
>>>>>>>> "Technology is the campfire around which we tell our stories."
>>>>>>>> -Laurie Anderson
>>>>>>>>
>>>>>>>> "Storytelling reveals meaning without committing the error of
>>>>>>>> defining it."
>>>>>>>>  -Hannah Arendt
>>>>>>>>
>>>>>>>> "To define is to kill. To suggest is to create."
>>>>>>>> -Stéphane Mallarmé
>>>>>>>> ~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`
>>>>>>>>   On Sun, Nov 2, 2014 at 6:32 PM, Maximilian Klein <
>>>>>>>> isalix at gmail.com> wrote:
>>>>>>>>
>>>>>>>>> Yes, I am bottom lining Part III Side 4
>>>>>>>>>
>>>>>>>>>   Make a great day,
>>>>>>>>> Max Klein ‽ http://notconfusing.com/
>>>>>>>>>
>>>>>>>>> On Sun, Nov 2, 2014 at 6:08 PM, Jenny Ryan <tunabananas at gmail.com>
>>>>>>>>> wrote:
>>>>>>>>>
>>>>>>>>>> Attached is a copy of sudo room's lease from 2141 Broadway, but
>>>>>>>>>> it's unsigned.
>>>>>>>>>>
>>>>>>>>>> Matt, do you have a signed copy?
>>>>>>>>>>
>>>>>>>>>>  Jenny
>>>>>>>>>> http://jennyryan.net
>>>>>>>>>> http://thepyre.org
>>>>>>>>>> http://thevirtualcampfire.org
>>>>>>>>>> http://technomadic.tumblr.com
>>>>>>>>>>
>>>>>>>>>> `~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`
>>>>>>>>>> "Technology is the campfire around which we tell our stories."
>>>>>>>>>> -Laurie Anderson
>>>>>>>>>>
>>>>>>>>>> "Storytelling reveals meaning without committing the error of
>>>>>>>>>> defining it."
>>>>>>>>>>  -Hannah Arendt
>>>>>>>>>>
>>>>>>>>>> "To define is to kill. To suggest is to create."
>>>>>>>>>> -Stéphane Mallarmé
>>>>>>>>>> ~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`
>>>>>>>>>>   On Sun, Nov 2, 2014 at 5:58 PM, Julio Rios <
>>>>>>>>>> julio.rios at gmail.com> wrote:
>>>>>>>>>>
>>>>>>>>>>> Thanks Jenny. I think we needed the 2013 lease agreement.
>>>>>>>>>>>  On Nov 2, 2014 5:40 PM, "Jenny Ryan" <tunabananas at gmail.com>
>>>>>>>>>>> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> I can fill out the parts about fundraising, procure a copy of
>>>>>>>>>>>> the (Current?) lease, and proofread the final.
>>>>>>>>>>>>
>>>>>>>>>>>> Thanks so much to all who are helping with this!! <3
>>>>>>>>>>>>
>>>>>>>>>>>>  Jenny
>>>>>>>>>>>> http://jennyryan.net
>>>>>>>>>>>> http://thepyre.org
>>>>>>>>>>>> http://thevirtualcampfire.org
>>>>>>>>>>>> http://technomadic.tumblr.com
>>>>>>>>>>>>
>>>>>>>>>>>> `~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`
>>>>>>>>>>>> "Technology is the campfire around which we tell our stories."
>>>>>>>>>>>> -Laurie Anderson
>>>>>>>>>>>>
>>>>>>>>>>>> "Storytelling reveals meaning without committing the error of
>>>>>>>>>>>> defining it."
>>>>>>>>>>>>  -Hannah Arendt
>>>>>>>>>>>>
>>>>>>>>>>>> "To define is to kill. To suggest is to create."
>>>>>>>>>>>> -Stéphane Mallarmé
>>>>>>>>>>>> ~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`
>>>>>>>>>>>>
>>>>>>>>>>>> On Sun, Nov 2, 2014 at 4:19 PM, <hol at gaskill.com> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>>  >Yes, I agree. We need not, and should not, submit our Articles of
>>>>>>>>>>>>> Association to the state. The 3500 refers to articles of
>>>>>>>>>>>>> incorporation.
>>>>>>>>>>>>> This has been the plan whenever we've discussed it.  The articles of *association* are for our use and are intended to be updated freely without any legal weight, just the weight of our belief in the system we are creating.
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On 2014-11-02 10:24, yar wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>  On Sun, Nov 2, 2014 at 9:42 AM, Julio Rios <julio.rios at gmail.com> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>> In theory, since the Articles of Association can change, and
>>>>>>>>>>>>> they are actually what govern sudo room, so it may be better not to submit
>>>>>>>>>>>>> them.... Although the latest version should be on the wiki, I don't think
>>>>>>>>>>>>> this is relevant for the state and federal paperwork.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Yes, I agree. We need not, and should not, submit our Articles of
>>>>>>>>>>>>> Association to the state. The 3500 refers to articles of
>>>>>>>>>>>>> incorporation. Most organizations don't have "articles of
>>>>>>>>>>>>> association". It's just a weird anarchist thing that we did over a
>>>>>>>>>>>>> year before we became any sort of legal entity. :)
>>>>>>>>>>>>>
>>>>>>>>>>>>> If it hasn't happened already, we should also gain consensus
>>>>>>>>>>>>> on the bylaws and articles [of incorporation] before submitting them. I
>>>>>>>>>>>>> believe Yar said we never submitted the bylaws because we never gained
>>>>>>>>>>>>> consensus. Is there an expedited process for getting a decision on this? In
>>>>>>>>>>>>> theory, this is due on Nov 7, although I've heard the penalties for delay
>>>>>>>>>>>>> are not severe.
>>>>>>>>>>>>>
>>>>>>>>>>>>>   Consensus was never really the issue. Laziness was the
>>>>>>>>>>>>> issue. There were a number of Sudoroom meetings last year where consensus
>>>>>>>>>>>>> was clear about the direction we wanted to go, but it was just never
>>>>>>>>>>>>> implemented. If we can have something ready to read on Wednesday and mail
>>>>>>>>>>>>> on Thursday, that's icing on the cake, but I say just do what we need to do
>>>>>>>>>>>>> for now, including mailing it before Wednesday if need be. From what I
>>>>>>>>>>>>> understand, we'll have the chance to change things again when we do 501c3
>>>>>>>>>>>>> so it's just an interim document. ______________________________
>>>>>>>>>>>>>
>>>>>>>>>>>>> _________________
>>>>>>>>>>>>> sudo-discuss mailing listsudo-discuss at lists.sudoroom.orghttps://lists.sudoroom.org/listinfo/sudo-discuss
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>> board mailing list
>>>>>>>>>>>>> board at lists.sudoroom.org
>>>>>>>>>>>>> https://lists.sudoroom.org/listinfo/board
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>> board mailing list
>>>>>>>>>>>> board at lists.sudoroom.org
>>>>>>>>>>>> https://lists.sudoroom.org/listinfo/board
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> board mailing list
>>>>>>>>>> board at lists.sudoroom.org
>>>>>>>>>> https://lists.sudoroom.org/listinfo/board
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> board mailing list
>>>>>>>>> board at lists.sudoroom.org
>>>>>>>>> https://lists.sudoroom.org/listinfo/board
>>>>>>>>>
>>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> board mailing list
>>>>>>>> board at lists.sudoroom.org
>>>>>>>> https://lists.sudoroom.org/listinfo/board
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> sudo-discuss mailing listsudo-discuss at lists.sudoroom.orghttps://lists.sudoroom.org/listinfo/sudo-discuss
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> sudo-discuss mailing listsudo-discuss at lists.sudoroom.orghttps://lists.sudoroom.org/listinfo/sudo-discuss
>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> board mailing list
>>>>>>> board at lists.sudoroom.org
>>>>>>> https://lists.sudoroom.org/listinfo/board
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
>
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