[sudo-discuss] Action Items + Meeting Minutes 5/29

[Jenny Ryan]

And a reminder to pay your dues!
https://www.wepay.com/donations/sudo-room

These notes are archived here:
https://sudoroom.org/wiki/Meeting_Notes_2013-05-29

*May 29, 2013*

=New Action Items=
*Follow up with Andrew on keypad access system (documentation, outreach to
other tenants) (Marina)
**Cubby with the keypad system is marked in sudo
**UPDATE: Andrew finished the keypad access system!
https://sudoroom.org/wiki/Keypad_Door_Access
*Matt remind Tommy to write rent check for George
*Matt will call LMI to get the lowdown
*[Postponed] Discussion of new spaces and active searching
*EVERYBODY: Let's gear up for First Friday [June 7 Demo Night!] and
outreach to folks on the streets - music on Broadway, gimmicks on
Telegraph, etc;

=Attending=
*Jordan, Bill, Matt, Sam, Len, Eddan, Marina, Jenny, Tom, Romy

=Introductions=
''Let's get to know each other!''
Co-Facilitator: [List Co-Facilitator]
* Introduction to purpose and format of this meeting
Brief personal intros (< 20 sec per person)
* [Go-around topic]
Icebreaker (10 min)
* [Pair/small group discussion on a topic. Ex: What are some ways that you
resolve conflicts?]
What would you do in a zombie apocalypse?

=Announcements (Consent Agenda)=
''Use this section to briefly announce and consent to items that need no
more details or discussion''
Co-Facilitator: [List Co-Facilitator]
(< 8 minutes)
* This Sat 6/1 at 2PM: Today I Learned: The Simple Computer!
** See upcoming TIL's and sign up for one at
https://sudoroom.org/wiki/Today_I_Learned
* Sunday June 2 @ 7pm - Cleaning of Natural Decay
* Use  http://hackerspaces.crowdmap.com/ (ask Matt for admin access)
** Tweet any space details @sudoroom
** Email info at sudoroom.org
* Interested in more inter-hackerspaces collab? Join Open Hack Night every
Monday at 7pm @LOL (1234 23rd Avenue, San Antonio (east Oakland)).   LOL is
a POC, Queer and Women-organized hackerspace. It is radically
inclusive--EVERYONE is a desired member! Their organizers want us to do
more stuff at each others' spaces. :] :]
* Next BACH event: June 15th @ Noisebridge - time?
** BACH info:
http://hackerspaces.org/wiki/Bay_Area_Consortium_of_Hackerspaces
* Sudo Bike - ask Matt about borrowing it for a set period of time, or for
donations to "Sudo Bike"
* New internet: Goodbye Sonic, hello LMI!
* June 22/23: Workshop Weekend! Help organize or teach
DIY/makery/hackery/sciencey/arty workshops. - JD and Gil
** Great way to reach out to kids and families
* RADIO!!!!
** sign up for a slot at
https://docs.google.com/spreadsheet/ccc?key=0ApmrUsz7z5DodDVaZnJ4TW1ndC1jd1ZYejFhUmRoWXc#gid=0
** contact marina for training, or test out the documentation:
https://sudoroom.org/wiki/Sudo_Radio
** next steps: production
* Next Writers meeting this Sunday at 4p! Screenwriters' meetup at 5p!
*ReWrite  Oakland this weekend (June 1)
*Tom's bachelor party July 7th! We're invited! contact Tom @
fitzsnaggle at gmail.com - Live music, beer, dominos!
*Hayward Hackerspace! - HayHackers! - talk to Matt or Jenny

= ACTION ITEMS =
''Use  this section to review old tasks and propose new tasks/topics for
discussion. Keep topics brief - if topics are large, they can spillover
into later discussion, after-meeting small group discussion, listserv
discussion, or next meeting discussion''
Co-Facilitator: [List Co-Facilitator]
(< 30 mins)

==Old Business==
*HACK THE ROOM!!!!
**Debrief
**It was awesome!
**Mobile public computer terminal! (Infobot)
**Membership management system
*** Some codez https://github.com/substack/sudo-members
*** Billz codez
https://sudoroom.org/wiki/Hack_The_Room
**Door Access
*** Andrew  set up the keypad system and reached out to the Public School
(if it doesn't work he will fix it tonight :-) try code 31337)
**Radio room
**Meeting format
** Next steps?
***What kind of information to publicly display?
***Buzzer access to other tenants in the building
* Bitcoin payment mechanism implementation (Romy)
* Matt will follow up with Tommy re: getting a bank account
Additional items for Sunday hackathon: list of expectations to discuss with
landlords, membership management service
* Funding ideas
** Current list here: https://sudoroom.org/wiki/Funding_Ideas
** People were reminded to add their names next to projects they were
interested in, unclear how many did so.
** Next steps?
* Membership & Access Discussion: who is a member? what are the benefits of
membership? how is membership related to access?
** Articles of Association on member benefits:
https://sudoroom.org/wiki/Articles_of_Association#Section_2.3_Benefits
*** Made staggered wepay system, seeking feedback/improvements:
https://www.wepay.com/donations/sudo-room
** Summary of possible membership benefits structures:
https://sudoroom.org/wiki/Membership_Benefits_Discussion
** Straw poll on membership and access:
https://docs.google.com/forms/d/1zCaEAVVjLwMrWcoPlGb09-G6bvaaiewi33FTz3OBptE/viewform
* New space discussion
** Priorities / values
** Historical / Previous requirements for any potential space are listed
here: https://sudoroom.org/wiki/Sudo_room/open_a_space
*** Please note that those are from last year and is in need of
updates--let's do that now!
*** Exterior security - safety of the surrounding area
*** Lease vs month-to-month rent (latter preferred)
*** Kitchen / communal kitchen
*** Street-facing
*** No regressions from the current space
* Strategy
** Use  http://hackerspaces.crowdmap.com/ (ask Romy or Matt for admin
access)
** Tweet any space details @sudoroom
** Email info at sudoroom.org
*Renew Craigslist posting looking for friends?
http://sfbay.craigslist.org/eby/off/3789289305.html
** were there any responses to the first posting?
* Logos!

==Postponed==
''items here are not for discussion, only for reference for later meetings
so that we don't forget about them :)''
*[Postponed] Talk to Danny O'Brien, intro from JC to Jordan, invite him to
come to a future sudo meeting to share insight!
**Straight to the source--but out of the country :( Will be back later this
month and Jordan will follow up then.
*[Postponed until necessary] Eddan - Reference letter from George
*[Postponed until necessary] Jenny sync with Troy on library - Not yet but
they will
*Set up date for label-printing organizing of stuff event - Jenny!1 -troy
**still need to set a date
*[Postponed until someone throws Romy a massive love bomb] Romy to lead
diagram for Articles of Association amendment
*Romy  to work with Troy to turn the articles into a flow diagram.
Diagrams  and drawings of sudo room members being passed around.
*[Postponed until ?] Add articles to github (gitorious!!!!!!!? -
https://gitorious.org/+sudo-room) - Yardena is going to put these articles
up

=Fiscal Solvency=
''In  this section we review our current financial situation and budget,
approve monthly budgets, and discuss any other finance-related issues.''
Exchequer: Tommy
Co-Facilitator: [List Co-Facilitator]
(20 mins)
* LAST MEETING OF THE MONTH: Pay your dues :)
* Review and consensus process:
** Fiscal Solvency Spreadsheet -
https://docs.google.com/spreadsheet/ccc?key=0AlKk2X9KKqlFdFZJUy12x3ZUhDUmx2N3hUZldyejlXdFE#gid=7
** Rent: $1500; Utilities: $220; Services: $50
**Target membership contribution: $88 per member (based on approx. 30
people)

=Amendments to the Articles of Association=
''In this section we discuss and review any proposed amendments to the
articles of association: https://sudoroom.org/wiki/Articles_of_Association''
Co-Facilitator: [List Co-Facilitator]

=Conflict Resolution=
''In this section we address any conflicts that have gone through the
conflict resolution process as described here:
https://sudoroom.org/wiki/Articles_of_Association#Section_3.2_Conflict_Resolution
''
Co-Facilitator: [List Co-Facilitator]

=Spillover!=
''Add any discussion or other agenda item spillover to this section''
Co-Facilitator: [List Co-Facilitator]
*Internet Discussion
**LMI - same gateway, copper etc just paying LMI instead of Sonic
*Landlord situation
**What to do about request to have elevator locked at night?
***Well, how do we get in?
**Thank them for all their help and how awesome they are
**We would love to be better tenants!
**Update them on the state of the access system
**Trash/recycling - we need a key for access to the trash
***George doesn't want to give the key to people because he doesn't trust
us to properly sort the trash.
***We need to be able to access the trash or
**Suggest requests be made in writing, a little more formalized, because
there are often folks in the space he addresses who are new to the
community.
**Suggest a monthly in-person check-in instead!
**Immediately write down what George requests and forward it along to him
and sudo-discuss for confirmation.
* Continue discussion around membership benefits
** Probationary period for new members, upon which 24/7 access is granted
** Let's ship something soon, and its imperfection will enrage those
willing to hack on it
* Publicity Pipeline - how do we have better outreach strategies both for
sudo room and for sudo room events?
**Gwibber
* Instructables
**Add 10 instructables, receive free stuff (eg 3D printer)
*The future of the ex-chequer
* New exchequer (tasks):
** Get on bank account
** Follow up on deposits made
** Presents budget during meetings
** Coordinates with scribe to make budget available to all members
[transparency]
** Determine if per-member dues can be reduced
** Forecasting longer-term budget
*Exchequer tasks that could easily be done do-acraticly:
** Coordinate new ways of paying
** Investigate alternative sources of income
** Encourage donations
** Infographics? Coordinate with Romy :D
*501(c)3 status and fiscal sponsors:
**Could for example Noisebridge open up a bank account for us?

=Post-Meeting Small Group Meetups and Discussion=
Co-Facilitators: YOU! & ?
*Mapping potential spaces: citizen science spaces, pop-up hackerspaces,
etc;
Scribe:  Convert notes to wiki page and email the list with a link to the
notes  page and a succinct list of highlights (including action items).


--------
Jenny
http://jennyryan.net
http://thepyre.org
http://thevirtualcampfire.org
http://technomadic.tumblr.com

`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`
 "Technology is the campfire around which we tell our stories."
-Laurie Anderson

"Storytelling reveals meaning without committing the error of defining it."
 -Hannah Arendt

"To define is to kill. To suggest is to create."
-Stéphane Mallarmé
~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`
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