[sudo-discuss] this week's action items and meeting notes

Fri May 17 23:47:08 PDT 2013

hi everyone,

another productive meeting this week. we have a number of action items for
next week and the full meeting notes are below.

ACTION ITEMS:

   - Bill will set up automatic reminders
   - Sarah is willing to host a rave, perhaps weekly
   - FUNDING
      - Review existing funding options, re-categorize, organize - *Len,
      Matt, Marina, Jordan, Romy, Jenny*
      - Put your name next to specific projects that you are interested in
   - Max, Jordan and sudo-sys will brainstorm on alternative ISPs
   - Tommy will update fiscal solvency spreadsheet
   - Membership management system - Bill and Tommy
   - Africa and Carmen (and anyone else who is interested) can sign up for
   east bay diybio with eastbaydiybio at googlegroups.com

Let me know if I've missed anything.

- Marina

FULL NOTES:

*https://sudoroom.org/wiki/Meeting_Minutes*<https://sudoroom.org/wiki/Meeting_Minutes>

Try this out this week: http://sudoroom.backchan.nl/conferences/view/1054

May 15 2013
Attending: Matt, Ryan, Marina, Jenny, Sam, Carmen, Africa, Will, Len,
Tommy, Bill, Jordan, Vicky, Rev. Phil, Naomi, Max, Pete

==Introductions==

Co-Facilitator: Matt

Brief personal intros (< 20 sec per person)

   - What is one thing you like to share with others? Food, wine, ideas,
   files, internet, connections :D

Icebreaker (10 min)

   - Sudo Room Goals - next 6 months

   - More people! Mo' space! Mo' money!

   - Sustainable funding

   - More representation of Oakland

   - Finding cool neighbors

   - Being receptive to hobbyists

   - Community / education / diversity

   - Summer fundraiser, summer stuff generally (field trips, retreats!)

   - Biggifying

   - Access & membership services sorted

   - More cross-collaboration between the Bay Area hackerspaces

*Share food / sudo mate if available.*

==Announcements==

Co-Facilitator:  Ryan
(< 8 minutes)

   - ===Consent Agenda===

   -

   - *(Let's use this time to briefly review and consent to items that need
   no more details or discussion) ====> We're trying this out!*

   -

   - May 25th: Showing of Judi Bari film in the entire space. Rusty would
   love help organizing it.

   - Fabulous Friday Films: If you have access to a sound system, please
   contact Vicky. Vicky can take full responsibility of the sound system  and
   can pick up and drop it off, etc.

   - Bring ALL Dolby Surround Sound speakers to sudo room please

   - Contact Matt and Sam about existing sound system

   - *Sundays @ 7pm* - Cleaning of Natural Decay

   - Who is available to lead this week? ___________

   - Craigslist posting looking for friends:
   http://sfbay.craigslist.org/eby/off/3789289305.html

   - Use  http://hackerspaces.crowdmap.com/ (ask Romy or Matt for admin
   access)

   - Tweet any space details *@sudoroom*

   - Email *info at sudoroom.org*

   - ===Other Announcements===

   -

   - This Sat TIL: Fix It Day! (yaaaaayyy!!!):
   https://sudoroom.org/wiki/Today_I_Learned#May_18_Fix-It_Day.21_.28PLUS_Linux_Install_Day.21.29

   - Sign up for TIL's (no one is scheduled after this week):
   https://sudoroom.org/wiki/Today_I_Learned

   - BIKE SMUT: This Friday, doors open 8:22, show starts 9:07. (Vicky, who
   will be a little late)

   - Signs will be put up advertising adultiness of the event

   - Vicky and Phil take full responsibility fr cleaning. (Vicky is
   anal-retentive and this will not be a problem)

   - GLOW WORMS: We need 2 more! Please contact Vicky via email/gchat if
   you would like to join in helping facilitate a safe space on Friday.

   - SECURITY/GREETERS: Would anyone like to volunteer in shifts to hang
   out and greet people as they enter? Anthony expressed interest. Anyone else?

   - VOLUNTEER MOVERS: Vicky needs a person or 2 persons to help move
   speakers onto a truck (6pmish), into the space and out of the space (end of
   show, midnightish). Any volunteers?

   - If you have  any concerns/questions/comments/suggestions please
   contact Vicky via  direct email (best way to reach her), not listserv.

   - Presentation: beautiful DIY cloth menstrual pad (Vicky)

   - Interested in more inter-hackerspaces collab? Join Open Hack Night
   every Monday at 7pm @LOL (1234 23rd Avenue, San Antonio (east Oakland)).
   LOL is a POC, Queer and Women-organized hackerspace. It is radically
   inclusive--EVERYONE is a desired member! Their organizers want us to do
   more stuff at each others' spaces. :] :] (Vicky)

   - Next BACH planning meeting: Fri May 24 @ 8pm at West Gate San Leandro,
   1933 Davis St, San Leandro

   - BACH info:
   http://hackerspaces.org/wiki/Bay_Area_Consortium_of_Hackerspaces

   - Sudo Bike

   -

   - === ACTION ITEMS ===

   -

   - Co-Facilitatory: Marina (< 5 min)

   -

   - Follow-up on previous items--keeping it brief, okay to table if
   necessary to next meeting:

   -

   - *New Business:*

   -

   - Africa and Carmen can sign up for east bay diybio with
   eastbaydiybio at googlegroups.com  <go to there

   - Max is researching alternative ISPs and recommends LMI, will continue
   this discussion on the sudo-sys list.

   -

   - *Old Business:*

   -

   - [postponed until next week] WHO WANTS TO RUN AN ETHERNET CABLE to rock
   paper scissors collective? - Matt will help

   - Add Hacky Happer Hour to the calendar - *Romy* hosted Hacker Happy Hour

   - Oakland Nights Live - what to do?

   - [postponed until next week] Bill will talk with them about this
   regardless on Friday for "Captial and Crisis" putting on thinking caps

   - ... and "theorizing"

   - *[Sharing Sketch Tomorrow for Supper w/ Public School] Jenny* - Set
   expectations for sudo events, make this available to internal & external

   - -Ensure doors are closed

   - -Trash and recycling

   - -Running the dishwasher

   - -Putting furniture back where it belongs

   - -Vacuum!

   - Jenny will discuss with Public School this Thurs.

   -
   https://docs.google.com/document/d/1fyHwH-O_tMEW3c01HvHbmAHDqj6aD2DSDmpdtM_DfKg/edit?usp=sharing

   - *Postponed* (not for discussion, only for reference):

   -

   - [Postponed] Talk to Danny O'Brien, intro from JC to Jordan, invite him
   to come to a future sudo meeting to share insight!

   - Straight to the source--but out of the country :( Will be back later
   this month and Jordan will follow up then.

   - [Postponed until necessary] Eddan - Reference letter from George

   - [Postponed until necessary] Jenny sync with Troy on library - Not yet
   but they will

   - Set up date for label-printing organizing of stuff event - Jenny!1
   -troy

   - still need to set a date

   - [Postponed until someone throws Romy a massive love bomb] Romy to lead
   diagram for Articles of Association amendment

   - Romy to work with Troy to turn the articles into a flow diagram.
   Diagrams and drawings of sudo room members being passed around.

   - [Postponed until ?] Add articles to github (gitorious!!!!!!!? -
   https://gitorious.org/+sudo-room)
<https://gitorious.org/+sudo-room%29>- Yardena is going to put these
articles up

   -

==Fiscal Solvency==

(20 min)  Exchequer: Tommy && Co-facilitator: Sam

   - *Third** Wed - **collect dues!** *(2nd & 3rd - collect dues, 4th -
   assess where we're at) pay your dues!

   - Review and consensus process:

   - Fiscal Solvency Spreadsheet -
   https://docs.google.com/spreadsheet/ccc?key=0AlKk2X9KKqlFdFZJUy12ZUhDUmx2N3hUZldyejlXdFE#gid=7

   - Rent: $1500; Utilities: $220; Services: $50

   - Target membership contribution: $88 per member (based on approx. 30
   people)

   - now we're collecting target of $60

   - some give more

   - sense of urgency: Still working on month-to-month

   - Financial Planning

   - Fund-raising efforts?

   - Leverage existing resources and infrastructure

   - E.g. events, fund-raisers

   - Recurring income

   - sustainable for a long time

   - Long-term sustainability and viability

   - e.g. meetups, institutional stability, etc.

   - Creating items at low-cost for considerable mark-up donation

   - T-shirts

   - other swag

   - Electronic kits

   - workshops?

   - Ethersheet Spreadsheet to track revenues? Automated form (Google
   Forms)?

   - https://sudoroom.org/wiki/page/Funding_Ideas

   - Food

   - Cottage Food Law

   - Shared Kitchens/Gardens

   - Sudo Mate - *Max & Ray*

   - Iced, carbonated, DELICIOUS mate soda beverage (exquisite, yum!)

   - Sudo Beer (Subiir) - *Morten* & *Marc*

   - Sudo Gravy (marinara sauce) - *Ray - Last week's $40 went to Sudo Room
   rent. Sold all 4 pints (all that was left after dinner) Yay!*

   - Sudo Lunch / Grab-n-go option - ? [DOES NOT YET EXIST]

   - suggestion by *Marc*

   - Rusty's "Savior Bars"!

   - Some exchange model that is advantageous for some reason

   - *Eddie's "Dope" Popcorn*

   - "Just do it"

   - Schwag

   - 3D printed stuff

   - magnets - *Jordan*

   - bike mounting accessories (easy to print, can adapt to any device
   mounting!) -hol

   - jewelry

   - on-demand

   - other objects

   - other 3D printers

   - 3d printed exoskeleton

   - DIY handheld 3D printer pen based on a hot glue gun Cheap as hell

   - "Captain crunch whistles" - Le Oficial Ray (Rey?)

   - Bike bevereage holders

   - T-shirts - *Dan Finlay (already an action item)*

   - Buttons (moar)

   - Dependent upon logo

   - LED cubes - hol??????????

   - Membership dues

   - sliding-scale, voluntary (current)

   - *better* *advertisement*

   - --> Scrounging for MOAR

   - Flyers, put things around the area, galleries, cafes, etc.

   - Could be extremely effective

   - Could do a bike-about

   - better price-]points (concrete options beyond general $60 discussion)

   - will be informed by member survey (already an action item)

   - Do we accept *BITCOIN????????????*

   - Automatic reminders

   - Repair Services

   - Fix-it clinic style (especially electronics, etc)?

   - Could also do custom bike stuff, bike repair!

   - Specifically could get $ from burners

   - Not necessarily easy while in our current, less-developed state

   - Donated equipment

   - Repair and sell, e.g. on Ebay - suggestion by *Eddan*

   - Re-use and sell or sell as services

   - Similar potential to http://spokeland.org/

   - DIY ISP ++

   - a la http://ranchwifi.com/

   - Laci Videmsky has offered to host a workshop on how to do this, like
   he and his business partner did with Ranch Wifi

   - Kits

   - electronics - (i won't be at the meeting tonight but if we come up
   with a few and order the components in bulk and package individually
   together, we can sell at events - Hol)

   - Home PCs for cheapz

   - Art kits

   - Writing kits

   - Kits of kits :D ^.^ ^.^

   - Kits of 3D printers that create other kits

   - Non-profit status

   - Tax-deductable Donations as a 501(c)3

   - Noisebridge and School Factory have offered to provide fiscal
   sponsorship

   - School Factory has a lot more experience than NB in fiscal sponsorship

   - Grants

   - Regular events

   - Raves

   - Speaker events - of particular relevance to our projects

   - Covers? No covers?

   - NOTES

   - Len - from a business standpoint there are two different funding
   mechanisms at play here

   - One is internal funding, the other is coming from external sources

   - You can also look at things as "products" or "not products" the
   technology may or may not be there.

   - Examine the who / what / where / when / why, and the time / effort
   involved -- you can cross most of it out

   - Jenny

   - Added speaker events section

   - In particular, UC Berkeley wifi groups are excited about sudo, would
   possibly be interested in speaking here

   - Tommy

   - We would want to do some of these things regardless of whether or not
   they brought in income

   - Sam

   - Art Murmur membership could provide us space to sell things. *Bill*

   - Eddie

   - Internet security, in NY times two days ago - information security as
   a service we could offer.

==Amendments to the Articles of Association==

Co-Facilitator: ?

==Conflict Resolution==

Co-Facilitator: ?

==Additional Items==

(per item)  Co-Facilitator: Tommy

   - Space / New Space / The Search Continues (15 min)

   - Priorities / values

   - Historical / Previous requirements for any potential space are listed
   here: https://sudoroom.org/wiki/page/Sudo_room/open_a_space

   - Please note that those are from last year and is in need of updates--let's
   do that now!

   - Exterior security - safety of the surrounding area

   - Lease vs month-to-month rent (latter preferred)

   - Kitchen / communal kitchen

   - Street-facing

   - No regressions from the current space

   - Strategy

   - Use  http://hackerspaces.crowdmap.com/ (ask Romy or Matt for admin
   access)

   - Tweet any space details *@sudoroom*

   - Email *info at sudoroom.org*

   - Craigslist posting looking for friends:
   http://sfbay.craigslist.org/eby/off/3789289305.html

   - New Logos - Ryan

   - Oakland Nights Live

   - Cleaning up after events

   - Max has volunteered to be liason between Public School and Oakland
   Nights Live

==Action Items==

Scribe: Jenny

   - Bill will set up automatic reminders

   - Sarah is willing to host a rave, perhaps weekly

   - FUNDING

   - Review existing funding options, re-categorize, organize - *Len, Matt,
   Marina, Jordan, Romy, Jenny*

   - Put your name next to specific projects that you are interested in

   - Max, Jordan and sudo-sys will brainstorm on alternative ISPs

   - Tommy will update fiscal solvency spreadsheet

   - Membership management system - Bill and Tommy

=== Meeting Brief for Announce List ===

*Scribe:** Make a succinct highlights message based on the meeting minutes*

==Post-Meeting Teamups / Discussion== Co-Facilitators: YOU! & ?

   - Recap on IRC
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