[sudo-discuss] 6/19 Meeting Notes

Wed Jun 19 23:58:54 PDT 2013

hi everyone,

we had a totally different kind of meeting tonight! it was simultaneous
with dinner, with all of us loosely sitting and/or standing around the
table, with informal facilitation, a rarely consulted agenda with a final
check over the agenda to fill in notes and see if we missed any items.

unfortunately, we still didn't have the financials included in the meeting,
and a few things had not been followed up on from last time, but that's
okay. we're getting better ;)

so here are the rough rough notes!:

*Check out the Meeting archives here: **
https://sudoroom.org/wiki/Meeting_Minutes*<https://sudoroom.org/wiki/Meeting_Minutes>

''June 19 2013
Attending: [List Attendees]
Len, Jenny, Max, Jordan, Bill, Ray, Timon, Marina, Jamie, Alex, Morten,
Troy, Sarah, Sam

*==Introductions==*
''*Let's get to know each other!*''
Co-Facilitator: [List Co-Facilitator]

* Introduction to purpose and format of this meeting

*Brief personal intros (< 20 sec per person)*
* [Go-around topic]

performed 1/3 of the way in once we had a lot of people and enough people
who didn't already know each other.

*Icebreaker (10 min)*
* [Pair/small group discussion on a topic.]

eating dinner.

*==Announcements (Consent Agenda)==*
*''Use this section to briefly announce and consent to items that need no
more details or discussion''*
Co-Facilitator: [List Co-Facilitator]
(< 8 minutes)

performed haphazardly throughout the night! :( :\

   -  This Sat/Sun: Workshop Weekend! workshopweekend.net

   - Patrick - clay. Marina and Hilary - computer in a box.

   - They still need volunteers! Volunteers get to attend workshops for
   free.

   - Cryptoparty debrief

   - 30-35 people!

   - lots of stuff installed!

   - good teacher to learner ratio.

   - two sections: email security (pgp keys) and mobile security (apps to
   secure phone messages etc.). also presentations about tor and anonymity vs
   encryption.

   - what was the advertising strategy?

   - DM on twitter to OO and they retweeted

   - physical flyers all around

   - for future events:

   - more advanced planning would bring more people

   - better pitch asking for donations for sudo

   - Sudo Kids: Any interest in coordinating further on Tues. nights?

   - Sudo-POSSE Party in cooperation with BACE Timebank.  3rd Fridays
   avalable? , first one in July.

   (Potluck Orientation Skillshare Swapmeet Event)- Lets invite public
school, democracy project, oakland-wiki,... for a Meta Networking Event?

   - Sunday June 9 @ 7pm - Cleaning of Natural Decay

   -  Use  http://hackerspaces.crowdmap.com/ (ask Matt for admin access)

   -  Tweet any space details @sudoroom

   -  Email info at sudoroom.org

   -  Interested  in more inter-hackerspaces collab? Join Open Hack  Night
   every Monday  at 7pm @LOL (1234 23rd Avenue, San Antonio (east
   Oakland)).   LOL is a  POC, Queer and Women-organized hackerspace. It is
   radically    inclusive--EVERYONE is a desired member! Their organizers
   want us to  do   more stuff at each others' spaces. :] :]

   -  BACH event debrief: June 15th @ Noisebridge

   -  BACH info:
   http://hackerspaces.org/wiki/Bay_Area_Consortium_of_Hackerspaces

   -  Sudo Bike - ask Matt about borrowing it for a set period of time, or
   for donations to "Sudo Bike"

   - Every Thurs. at 7PM: Oakland Wiki meetup! http://www.oaklandwiki.org

   - Editathon at MLK Cafe

   -  RADIO!!!!

   -  sign up for a slot at
   https://docs.google.com/spreadsheet/ccc?key=0ApmrUsz7z5DodDVaZnJ4TW1ndC1jd1ZYejFhUmRoWXc#gid=0

   -  contact marina for training, or test out the documentation:
   https://sudoroom.org/wiki/Sudo_Radio

   - Counter Culture Labs (formerly known as East Bay BioHackers) -
   planning  meeting last Friday, updates?

*=== ACTION ITEMS ===*
*''Use  this section to review old tasks and propose new tasks. Keep
topics  brief - if topics are large, they can spillover into later
discussion,  after-meeting small group discussion, listserv discussion, or
next  meeting discussion''*
Co-Facilitator: [List Co-Facilitator]
(< 30 mins)

*Old Action Items:*

   - Door Access: Current status and next steps
      - keypad is down - unclear what the next steps are and who is working
      on this.
      - rfid tag is up - this appears to be the only consistently
      functional method of entry!
      - door.sudoroom.org goes down sometimes - unclear source of the
      problem (maybe? maybe i misunderstood!).

   - Document  process for editing access codes & whether it's possible to
   have  temporary access codes (Andrew) - Marina will follow up with Andrew
      - keypad is still down! this issue is secondary priority until the
      keypad is back up.

   - Add robots.txt for sudo room (open item for anyone to take on) MATT
      - not sure!

   - Not done - Find out who has the key to the cash box :) (Marina)
      - not done! ;_;

   - Ray will spearhead putting together curriculum for youth in the
   community - Bill suggests a workshop on security
      - this happened! it was awesome! such good publicity and an excellent
      job taking advantage of a current event to help people act on their
      principles! :D

   - Jenny  will start a spreadsheet for churches, schools, and other
   community  groups that we can do outreach to for people to sign up to meet
   with  specific organizations.
      - not sure?

   - Tim will share the map of potential properties available for purchase.
      - no word from Tim :(

   - Jenny will write to School Factory about sponsorship opportunities.
      - Jenny spoke with Mitch at BACH about this...see notes below.

*New Action Items:*
* Jenny to call bank to find out about online access
* Max to coordinate further with RPS
* EVERYONE: CLEAN and encourage others to clean! Model good behavior and
suggest cleaning to other people. It is our responsibility to help everyone
in our community grow in their ability to act cooperatively :D
* RE: School Factory. Mitch indicated that they were maybe not able to keep
their space, so it's unclear whether they would still be able to fiscally
sponsor us.

*Postponed*:
''*items here are not for discussion, only for reference for later meetings
so that we don't forget about them :)*''

*[Postponed] Talk to Danny O'Brien, intro from JC to Jordan, invite him to
come to a future sudo meeting to share insight!
**Straight to the source--but out of the country :( Will be back later this
month and Jordan will follow up then.
*[Postponed until necessary] Eddan - Reference letter from George
*[Postponed until necessary] Jenny sync with Troy on library - Not yet but
they will
*Set up date for label-printing organizing of stuff event - Jenny!1 -troy
**still need to set a date
*[Postponed until someone throws Romy a massive love bomb] Romy to lead
diagram for Articles of Association amendment
*Romy  to work with Troy to turn the articles into a flow diagram.
Diagrams  and drawings of sudo room members being passed around.
*[Postponed until ?] Add articles to github (gitorious!!!!!!!? -
https://gitorious.org/+sudo-room) <https://gitorious.org/+sudo-room%29> -
Yardena is going to put these articles up

*==Fiscal Solvency==*
''*In  this section we review our current financial situation and budget,
approve monthly budgets, and discuss any other finance-related issues.*''
Exchequer: We need a new exchequer
Co-Facilitator: [List Co-Facilitator]

   - Setting up co-exchequers

   - The future of the ex-chequer (items suggested from 5/29 meeting):

   -  New exchequer (tasks):

   -  Get on bank account

   -  Follow up on deposits made

   -  Presents budget during meetings

   -  Coordinates with scribe to make budget available to all members
   [transparency]

   -  Determine if per-member dues can be reduced

   -  Forecasting longer-term budget

   - Exchequer tasks that could easily be done do-acraticly:

   -  Coordinate new ways of paying

   -  Investigate alternative sources of income

   -  Encourage donations

   -  Infographics? Coordinate with Romy :D

   - Bank  Links

   - Documentation: https://sudoroom.org/wiki/Sudo_room/banking (out of
   date?)

   - Update information about login to bank (might make this private)

(20 mins)

** Pay your dues :)*
* Review and consensus process:
** Fiscal Solvency Spreadsheet -
https://docs.google.com/spreadsheet/ccc?key=0AlKk2X9KKqlFdFZJUy12x3ZUhDUmx2N3hUZldyejlXdFE#gid=7
** Rent: $1500; Utilities: $220; Services: $50
**Target membership contribution: $88 per member (based on approx. 30
people)

*==Amendments to the Articles of Association==*
''*In this section we discuss and review any proposed amendments to the
articles of association: **https://sudoroom.org/wiki/Articles_of_Association
* <https://sudoroom.org/wiki/Articles_of_Association>''
Co-Facilitator: [List Co-Facilitator]

*==Conflict Resolution==*
''*In this section we address any conflicts that have gone through the
conflict resolution process as described here: **
https://sudoroom.org/wiki/Articles_of_Association#Section_3.2_Conflict_Resolution
*<https://sudoroom.org/wiki/Articles_of_Association#Section_3.2_Conflict_Resolution>
''
Co-Facilitator: [List Co-Facilitator]
Test Driven Governance: https://sudoroom.org/wiki/Governance_tests

*==Discussion==*
''Add any discussion or other agenda item spillover to this section''
Co-Facilitator: [List Co-Facilitator]

   - Friends, Jamie and Alex, from Rock Paper Scissors are interested in
   cataloguing and digitizing their zine library.

   - We discussed best practices and ideas and agreed that we would like to
   share a single cataloguing system if there is a good open solution.

   - Bill showed off the holdout's zine cataloguing tool on drupal. Its
   called Permazine and will be launching soon.

   - RPS is happy to have it hosted on our servers. They want to do more
   stuff together!

   - Their top requirements are:

   - End user experience for catalog entry and search

   - Multi concurrent entry

   - Folksonomy support

   - Sudo would ideally want an open source solution, but understand that's
   tough for cataloging software.

   - Jamie will: Contact the creator of permazine to see if that will suit
   their needs.

   - Max will: see if oclc will still give us wssl for free, and otherwise
   look at whether

   - SELC was interested in potentially renting space. SELC is moving into
   LOLspace 2-3 days a week and are subsidizing all of LOLspace's rent!

   - JC suggested idea of startup incubator in the office behind the
   reception area. He is looking for partners. He has a business and is
   currently discussing this issue with his employees.

   - Jenny happened to meet a masseuse from Santa Cruz who may be
   interested in an office at 2141.

==Post-Meeting Small Group Meetups and Discussion==
Co-Facilitators: YOU! & ?

* Adding labels to bottles :)

*Scribe:**  Convert notes to wiki page and email the list with a link to
the notes  page and a succinct list of highlights (including action items).*
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